Caloundra Women’s Shed Inc
MINUTES of MANAGEMENT COMMITTEE MEETING
Date: 10 November 2025 Meeting Open: 10.15
Place: Powerboat Club, Caloundra 4551
Item Description Responsible
In attendance: Evelyn McCorkell, Maryanne Newbery, Bronnie Smith, Heather Sottile, Robyn Brydon, Tracey Varcoe, Rose Hansen
1 Welcome President
2 Apologies: Rhonda Obst, Sheena McDonald Secretary
3 Declaration of any Conflicts of Interest: None President
4 Minutes from CWS Management Meeting 21 August 2025: Accepted and signed as true record: Evelyn McCorkell Secretary
5 Matters arising from previous meeting
Outcome from:
1. Contact with local businesses for support for CWS and raffle prizes (Eve/Bre): OUTCOME: ongoing – limited action so far.
Will revisit in 2025. Maryanne reminded attendees of signed “4 ingredients” book and resin products + her own donations
which may be used as prizes.
2. Contact with Cr Terry Landsberg requesting grant of $450 to cover insurance costs (Eve/Bre): not actioned at this time. Eve
has met with SC Community Engagement Officer, Desmond Doherty, whose role is to facilitate engagement. Suggestion to
contact Men’s Shed to ascertain how they started/got their grant for land. Noted there is very limited parking at the Men’s
Shed +sloping block unsuitable for a shed. Next to GB Community Garden + Jack Kelleher Park (best option) – new committee to explore (see below)
3. CWS premises:
follow-up with State MP Kendall Morton (Eve/Bre): not actioned as yet
Response from CWS members re community contacts and Facebook post tagging local members (Eve): no actionable contacts have been identified
Caloundra Cricket Club (CCC) availability (Eve): CCC charge by the hour therefore is unsuitable for CWS
Scout Hall (SH) availability (Eve): SH charge by the hour therefore is unsuitable for CWS
President
4. Membership database access update (Eve/Robyn): the database is accessible via the CWS website (admin login only). Database is updated and current.
5. Craft & Activities:
Outcome of contact with Woolworths, Gateway etc re support for Christmas stall (Eve): not yet actioned.
Review in 2026
Outcome of contact with Uncover Caloundra re Christmas Tree Laneway (Tracey): contact made with SC Council who were unable to provide any details of the activity. Cole Potter Under cover Caloundra has provided some information, however involvement in 2025 is not
possible.
ACTION: Tracey will approach service centre in the new library to discover further details
7
Treasurers Report: Tracey Varcoe
Letter from ATO requesting Not For Profit (NFP) returns: now lodged and up to date. Tracey has all details for ongoing returns + records
held by Bronnie as CWS Secretary.
Income (+ve) Expenditure (-ve)
Membership: $ 90 Bells Rent $600
Badges: $ 22 Badges $ 42
Activities/BB $905.50 Kits/flowers $138
Interest: $ 0.09 First Aid Kit $ 25.99
Supplies $ 21.04
Float: Craft Stall $150
——————————————————————————–
TOTAL: $ 1017.59 $977.03
Previous balance at 20/8/2025: $3857.69
Current balance at 7/11/2025: $3898.24
Treasurer
8
Members and Governance Report: Robyn
Pleasing number of enquiries about the CWS and its activities, which have been directed to the website and invited to Chit Chat
Tuesdays which is seen as a soft entry point. Sadly, there has been limited ongoing contact after membership forms were
forwarded. Discussion: re advertising CWS and gaining attention of prospective attendees: Action: CWS will apply, in
2026, for a grant for custom teardrop flag: approved to be followed up next year. Eve: to ascertain where Rotary obtained
their flag: options and pricing to be explored. For further discussion Feb 2026
Membership and Governance Leader
9
Welfare Report: CWS does not currently have a formal Welfare Officer with Eve currently filling this role, as required. Discussion: re need for
CWS Welfare Officer due to other community options for support.
Motion: for removal of Welfare Officer Committee Member Position formally proposed by Tracey. Seconded by Robyn. Following
discussion by all meeting attendees, a vote was held unanimously approving the motion. RESOLUTION: Welfare Officer position will be
removed from the CWS Committee.
Welfare Officer
10 President/All
Events and Activities Update: no formal update available
Barefoot Bowls +/- dinner: 10/10/25 at Waves Bowling Club:
cancelled due to lack of lighting at Waves. Action: Investigate Pelican Waters Bowling club for barefoot bowls options
(Sheena/ Bronnie)
Buderim Craft Staff, held on 8/11/25, had limited advertisement and was poorly attended. Robyn and Maryanne noted that
stalls were beautiful but there was very limited trade.
Discussion: re viability of attendance at Christmas Craft stalls on 22/11 at Kawana Forest. Outcome: decision made to
cancel attendance and revisit options in 2026.
11&12 Other Business:
Activities at Bells on Main have reduced. Motion: to reduce the rent paid by CWS to Bells on Main, from $250/month to
$150/month, formally proposed by Eve. Seconded by Maryanne. Following discussion by all meeting attendees, a vote was held unanimously approving the motion.
RESOLUTION: rental paid to Bells on Main will be reduced to $150/month
Discussion of limitations of CWS laptop as the battery does not work and printer use is challenging, due to size/storage and
access issues. Action: grant opportunities to be explored to support purchase of new laptop and printer (Bronnie)
CWS Christmas Party to be held at the Powerboat Boat Club on 1/12/25, as advertised on the CWS website. Discussion re
raffle ticket sales at this event. Action: decision for raffle tickets to be sold for $5 each/3 for $10. Robyn & Tracey
volunteered to sell the tickets and Maryanne will organise the prizes.
Discussion on need for support for Eve so all jobs do not fall to her. Action: Maryanne, Robyn, Heather and Eve decided to
meet regularly to explore and action options for CWS premises.
Discussion on need of CWS Grant Officer. Action: email to be sent to all members requesting support/expertise in applying
for grants (Bronnie)
Discussion re ongoing communication options to all members. Maryanne suggested investigation of programs which allow
for auto text messaging communication. Action: Robyn to ask Quota secretary for further information as she receives auto
messages from them. Eve to do the same with Rotary.
Eve/Bronnie/Robyn to coordinate options.
Discussion re location of activities and Bells on Main issues including parking challenges and conviviality. In the past, CWS
held some activities at the Powerboat Club which were well attended. Chit Chat, Trivia, Cards all have good attendance.
Pool walking is popular but not able to be consistently offered due to weather/water temperature. Monthly lunch has limited
attendance. Are the Sheddies offering too many activities.
There are a number of competing organisations focusing on specific activities e.g. craft, yoga.
Actions: 1. change monthly lunch to monthly morning tea to be held on 1 st Wednesday of each month from Feb 2026.
Consistent venue to be the Powerboat Club
2. re Craft activities: to be paused until Feb 2026.
3. All members to focus on facilitating new connections and supporting current ones.
4. Social activities are popular: focus on them for the next 6 months
5. Trivia: survey attendees at this Wed trivia to ascertain interest in changing venue due to costs at KBT and change
of host. (Outcome = CWS trivia table to be held at Powerboat Club, every Monday
6. Wine time: previously changed from Wed to Friday.
Costs at KBT remain an issue. Attendees this Friday to be surveyed as to ongoing day/time and location.
7. Cards on Sunday: 4 th Sunday of each month is to be advertised as Wine, Nibbles and Cards. (Cards to continue as
currently organised on all other Sundays)
2026 Womens Hed Organisational Governance Conference:
Caboolture Sports Central 9/3/26 – response & EOI. Action:
Eve to respond + for further discussion at Feb 26 meeting
Next CWS Management Committee meeting: 2 Feb 2026 10am
Powerboat Club
Meeting closed:11.50 am
Minutes taken by Bronnie Smith (Secretary)